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| TRUSTEES REPORT |
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| FOR THE YEAR ENDED 31ST MARCH 2007 |
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| STRUCTURE, GOVERNANCE AND
MANAGEMENT |
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| The Trustees present their
report for the year ended 31st March 2007. |
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| Governing document |
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| Dacorum Volunteer Bureau is a registered charity (1088117) and a
company limited by guarantee (4232833). The company was established under a
Memorandum of Association, which established the objects and powers of the
charitable company, and is governed under its Articles of Association. |
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| Dacorum Volunteer Bureau was first registered as an independent
charity in 1981, having been part of the Council for Voluntary Service since
1971. It existed as an unincorporated organisation until incorporation in
October 2001. |
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| Since June 2005, it has operated under the name of Volunteer
Centre Dacorum. |
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| Recruitment
and appointment of Directors |
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Directors of the company are also charity trustees for the purposes of
charity law. |
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| Under the requirements of the Memorandum and Articles of
Association of the company, trustees (with the exception of the director
appointed by Dacorum Borough Council) are subject to retirement by rotation,
with one third of the directors standing down at each annual general meeting.
They may be re-elected. |
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| At the 2006 AGM in October, Jean Hewison, Tony Amies and Ian
Passey stood down as Directors, but were eligible for re-election. Jean
Hewison decided to retire and not stand again, the other 2 Directors were
re-elected. |
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| The Board of Directors has a range of skills and experience
relevant to the work of the Centre. Each new director completes a skills
audit on appointment. Gaps in overall skill areas are addressed with targeted
recruitment initiatives. |
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| Trustee
Induction and training |
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| New trustees are invited and encouraged to make visits to the
Centre to familiarise themselves with the day-to-day work of the charity. A
buddy system exists with trustees offering 1:1 support to new members of the
Board. Notification of
appropriate training courses for trustees is distributed. |
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| A comprehensive induction pack is given to new trustees with
updates of policies, procedures and relevant paperwork circulated to all
trustees as and when appropriate.
In this way the information needed by trustees is kept up to
date. The induction pack
includes: - |
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| Annual Review / Trustee
Report of previous year |
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| Memorandum and Articles of
Association |
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| Board Members - contact
details |
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| Role of Directors (Trustees) |
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| Trustee responsibilities -
Charity Commission CC3 booklet |
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| Role of Company Directors
– Companies House |
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| List of meeting dates / Board
Work Plan |
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| Procedures for Trustee
meetings |
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| Minutes of recent Board
Meetings and last AGM |
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| Business Plan – mission
statement / history / future plans |
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| Funding and Marketing &
Communications Strategy |
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| Internal Financial Controls,
Reserves Policy |
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| Summary of Insurance details |
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| Volunteering England Quality
Accreditation details |
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